SPRING
ARBOR TOWNSHIP BOARD MEETING
DECEMBER
13, 2004
The
regular meeting of the Spring Arbor Township Board was held Monday,
December 13, 2004, at 7:30 p.m., with the following members present:
Supervisor Will DeGraaf, Clerk Randi DeVries, Trustees Marston Fortress,
Patricia Short, and Brent Williams. Absent: Treasurer Gloria Melchiori
and Trustee Troy Ganton. The Pledge of Allegiance was led by Supervisor
DeGraaf.
Guests
were: Tim McEldowney, Richard Renner, and Jeff Kurfess.
Public
Comment: Public comment opened at 7:34 p.m.
There
was no public comment. Public comment closed at 7:34 p.m.
Expenditures.
Motion was made by Short and supported by Williams
to approve the following expenditures for November 2004: General
Fund vouchers #41394-41529 totaling $57,206.40; Fire Department
Fund vouchers #41395-41524 totaling $10,121.73; Street Light Fund
expenditures totaling $2,943.14; Public Improvement Fund expenditures
totaling $47,351.60; Building Inspection Fund expenditures totaling
$4,099.35; Sewer Receiving Fund disbursements of $21.50; Sewer O
& M Fund expenditures totaling $61,121.50; and Water O &
M Fund expenditures totaling $15,003.64. Roll call: 5 yes.
Consent
Agenda. Motion was made by Short and supported by
Fortress to approve the following items under the consent agenda
consisting of the regular meeting minutes of November 8, special
board meeting minutes of December 2, 2004, the financial report
for November 2004, Planning Commission minutes of October 5 and
November 9, Policy & Communications Committee minutes of October
8, October 15 and October 29, 2004, Land Use Subcommittee minutes
of September 23, October 28, and November 4, 2004, and Sewer and
Water Committee minutes of October 18, 2004; carried. The financial
report showed the following balances as of November 31:
General
Fund Cash
$3,573.76
Certificate
of Deposit
197,600.27
Fire
Operations Cash
12,318.82
Fire
Operations CD
30,309.73
Street
Light Fund
(8,480.69)
Public
Improvement Fund
(69,232.73)
P.I.F.
Certificate of Deposit
114,415.29
Building
Inspection Fund
57,893.77
Falling
Waters Endowment Fund
(973.42)
Falling
Waters Endowment Fund CD 11,652.00
Sewer
Funds 1,425,486.96
Water
Funds 181,786.35
Trust
& Agency Funds
0.00
Current
Taxes
14,143.11.
REPORTS:
A.
Police and Fire Report. There were 37 medical rescue
runs, four fire alarms, two mutual aid calls, 10 fire runs, two
carbon monoxide incidents, and no bomb threats or Hazmat responses
during November. Police statistics include: 207 complaints, 27
accidents, 36 tickets, 40 verbal warnings, 12 arrests, one semi
ticketed and nine back-up calls to other departments.
Motion
was made by Fortress and supported by Williams to accept the police
report; carried.
Chief
McEldowney reported that he took the new fire truck out on slippery
road conditions and was satisfied with the performance of the truck.
He plans to apply for FEMA grants in January, particularly in
need of a new air compressor. He also reported that the department
is progressing positively through all the changes throughout the
last few months, and they have adopted a family for Christmas.
The department is also starting to gear up for the Relay for Life
and will be planning a chili cook-off. Motion was made by Fortress
and supported by Short to accept the fire report; carried.
B.
MTA E-News for December 2004. The MTA E-News for
December included information regarding publication of minutes,
Michigan cemetery sources, flag etiquette, Michigan state map online,
Michigan Reference Guide, upcoming workshops, annual conference
information and how to E-mail the MTA.
C.
Strategic Planning Goal #11. Goal #11, assigned
to Trustee Fortress, is to review and revise the zoning ordinance.
Trustee Fortress reported that the Planning Commission will be
meeting the following evening to review the progress of the Land
Use Subcommittee, for presentation to the township board at the
January 2005 meeting. It will then go out for comment to other
townships with adoption of the plan by the summer.
D.
Strategic Planning Goal #13. Goal #13, assigned
to Trustee Short, is to improve communications with township residents.
Trustee Short reported on work done by the Policy & Communications
Committee of reviewing policies, hopefully adopting in April 2005.
The committee is also working on a strategy to keep the web site
updated.
E.
Supervisor’s Report. Advised the board: of the
status of ongoing projects; of the sale of the old fire truck; of
recommendations from the fire board; of a recommendation regarding
a Deputy Electrical Inspector; of American flag etiquette; of a
new aerial image process at the county; of a request from Recovery
Technology; of shared sewer and water costs for Magnolia Park; and,
of an interest by the library to purchase property in the Spring
Arbor area.
NEW
BUSINESS:
A.
Conditional Use Permit C04-5 - Vanessa Dinn and Maureen Paruta.
Motion was made by Short and supported by Williams
to accept the recommendation of the Planning Commission and approve
the Conditional Use Permit requested by Vanessa Dinn & Maureen
Paruta for a specialized resort at 5750 Slayton Rd., Jackson, Spring
Arbor Township; carried. Parking is limited to
eight cars with a maximum of 12 guests, and only breakfast may be
prepared on site with all other meals catered by outside vendors.
B.
Conditional Use Permit C04-6 - Bailey Sand & Gravel.
Motion was made by Williams and supported by Fortress to
accept the recommendation of the Planning Commission and approve
the Conditional Use Permit requested by Bailey Sand & Gravel
for mining purposes for property located at 6505 W. Michigan Ave.,
Jackson, Spring Arbor Township; carried.
C.
Fire Department Board Recommendations. Motion was
made by Fortress and supported by Williams to approve the responsibilities
of the fire board as presented with the board consisting of five
members and the Fire Chief serving as an ex-officio member, with
the Fire Board meeting on a quarterly basis; carried. Motion was
made by Fortress and supported by Williams to create the position
of Assistant Fire Chief at the rate of $2,400.00 per year to be
effective January 1, 2005; carried.
D.
Deputy Electrical Inspector. The Supervisor presented
a recommendation to appoint a Deputy Electrical Inspector due to
declining health of the Electrical Inspector. The board members
discussed the contract with the Electrical Inspector noting that
it is the Inspector’s responsibility to substitute a replacement
if he is not capable of performing the work. No action was taken.
E.
American Flag Etiquette. Motion was made by Short
and supported by Williams that the guidelines established by the
Governor of the State of Michigan for display of the American flag
be followed; carried.
F.
Magnolia Park - Norfolk Builders. Motion was made
by Short and supported by Williams to participate in a shared cost
program with Summit Township for sewer and water services at Magnolia
Park based on a ratio system of defined users; carried.
G.
Jackson District Library. Motion was made by Fortress
and supported by Short to have Trustee Ganton serve on the library
relocation committee; carried.
H.
Application for Grant Funding. Motion was made
by Williams and supported by DeVries to approve the Park Committee’s
request to apply for a grant through Wal-Mart; carried.
I.
Consumers Energy - Streetlighting Contract. Motion
was made by Williams and supported by Fortress to approve the change
in the Streetlighting Contract with Consumers Energy to install
eight lights on Elwood Blvd.; carried.
J.
Rezoning Request - Quadrant 3 Rezoning. The following
motions were made by Short and supported by Williams to accept the
recommendation of the Planning Commission and approve the rezoning
of the listed parcel numbers:
000-12-04-101-001-09,
from AG-1 to RNF/AG
Roll Call: 5 yes.
000-12-04-126-001-01,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-04-151-002-02,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-04-326-001-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-04-451-003-00,
from AG-1 to RNF
Roll Call:
5
yes.
000-12-04-451-004-03,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-04-451-004-05,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-04-451-004-06,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-05-176-001-01,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-05-176-001-02,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-05-351-002-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-05-376-001-01,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-05-376-001-02,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-05-376-002-02,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-05-376-005-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-05-376-006-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-05-401-001-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-05-401-002-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-06-101-001-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-07-326-001-03,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-07-326-001-04,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-07-326-001-06,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-07-351-006-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-126-003-05,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-176-001-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-226-001-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-226-002-03,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-251-001-04,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-251-001-06,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-251-001-08,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-301-001-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-301-002-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-401-001-05,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-401-001-07,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-401-001-08,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-401-001-15,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-08-401-001-17,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-101-001-03,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-101-003-02,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-101-003-07,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-151-001-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-201-001-01,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-201-002-01,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-201-002-03,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-201-002-04,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-201-002-05,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-226-001-01,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-226-001-02,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-226-001-03,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-226-001-04,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-226-001-05,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-251-002-08,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-251-002-13,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-251-002-14,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-251-002-15,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-251-002-16,
from RNF/AG to RNF
Roll Call:
5
yes.
000-12-09-276-002-02,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-276-002-04,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-276-002-06,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-276-002-08,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-276-002-09,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-276-002-10,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-276-002-11,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-351-001-00,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-351-001-03,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-351-002-00,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-09-400-001-07,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-400-001-08,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-09-400-001-09,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-16-151-004-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-16-201-001-05,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-16-251-003-05,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-16-251-005-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-16-251-007-01,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-16-251-007-02,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-16-276-001-02,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-16-276-007-02,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-17-101-003-02,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-17-176-001-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-17-201-001-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-18-126-002-00,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-18-176-001-04,
from AG-1 to RNF
Roll Call: 5 yes.
000-12-18-176-001-06,
from AG-1 to RNF/AG
Roll Call:
5
yes.
000-12-18-176-001-08,
from AG-1 to RNF/AG
Roll Call:
5
yes.
K.
Rezoning Request - John & Susan Clark. Motion
was made by Fortress and supported by DeVries to accept the recommendation
of the Planning Commission and rezone the property located at 2615
Chapel Rd., Parma, Spring Arbor Township, parcel number 000-12-09-351-001-02,
from Agricultural (AG-1) to Suburban Residential (RS-1). Roll
Call: 5 yes.
L.
Summer Tax Collections. Motion was made by Short
and supported by Williams to approve the 2005 Summer Tax Collection
request prepared by the Treasurer; carried.
M.
Extra Hours - Clerk’s Office. Motion was made by
Fortress and supported by Williams to approve up to 60 (sixty) hours
in the Clerk’s office so that the Deputy Clerk could train the incoming
Deputy Clerk; carried. Motion was made by Fortress
and supported by Williams to start the new Deputy Clerk at $10.00
per hour; carried.
N.
Extra Hours for Deputy Treasurer. Motion was made
by Short and supported by Williams to approve up to 27 hours extra
for the Deputy Treasurer to work during December and to also include
time in January after the holiday; carried.
O.
Resignation. Motion was made by Fortress and supported
by Williams to accept the resignation of Ruth Scott, the Zoning
Administrator, with regret and to wish her well; carried.
MISCELLANEOUS:
Building
Permit Report. The report of building permits issued
during the month of November showed new homes and miscellaneous
permits for a total value of $600,800.00.
Assessing/Building
Report. During the month of November, five new home
permits were issued, for a total of 68 year to date. The Assessor
reported that the County Agricultural Study has been completed with
a 12% increase in SEV.
Z.B.A.
Meeting of November. The Zoning Board of Appeals
had one variance request. V04-4, Charles & Lynda Lang, 1535
S. Dearing Rd., for a 10' variance from the side yard setback.
Sewer
& Water Committee. Unapproved minutes of the
Sewer & Water Committee meeting of November 22 included discussion
regarding development of a manual, cost to purchase and install
a generator at the Willoway lift station, and the upcoming review
of the annual maintenance report.
Land
Use Subcommittee. Unapproved minutes of the December
2 meeting of the Land Use Subcommittee included discussion and review
of their planning status.
Planning
Commission. Unapproved minutes of the Planning Commission
meeting of December 7 included a Conditional Use Permit for Tree
House Getaways.
Fire
Board. Unapproved minutes of the Fire Board meeting
of November 16 included a list of responsibilities for the Fire
Board and a recommendation to create the position of Assistant Fire
Chief.
CORRESPONDENCE:
Thank-you
note to the police department from Matt Hurt.
Newspaper
photo/article regarding an accident scene in Spring Arbor Township.
Letter
dated 11/15/04 from the Jackson Co. 4-H Foundation re. New plat
books.
Letter
dated 11/16/04 from Comcast re. channel lineup changes.
PUBLIC/BOARD
COMMENT--GENERAL: Public comment opened
at 9:58 p.m.
Trustee
Fortress. Trustee Fortress recommended that a special
meeting be held to review the land use meeting report.
Adjournment.
Motion was made by Fortress and supported by Williams
to adjourn the meeting at 10:00 p.m.; carried.
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